Office Manager

Durham, NC
Posted 8 months ago

CMSS is now hiring for a Office Manager in the downtown Durham area

 JOB DESCRIPTION

JOB TITLE: Office Manager
REPORTS TO: Chief Operations Officer
PROGRAM: Administration
LOCATION: Durham, NC
CLASSIFICATION: Exempt
TYPE: Full Time (Temp-Permanent
PAYRATE: $14/hour
 

POSITION SUMMARY

This is a full-time position reporting directly to the Chief Operations Officer (COO). This role works closely with the Executive Team and Program Directors. Hours may vary depending on the needs of the organization; however, the office manager can generally expect to work during normal business hours.

POSITION DESCRIPTION OF RESPONSIBILITIES

Coordinate and monitor the overall facility management and office administration by identifying and implementing processes that increase efficiency. The major areas of responsibilities are:

  • Provide a welcoming atmosphere for staff, vendors, tenants and guests
  • Co-manage staff, volunteers and interns within financial and administrative departments
  • Assist with building asset management including maintenance and tenant relations
  • Coordinate organizational policy development and system improvement
  • Maintain office supply inventory, building passes and parking vouchers
  • Assist with processing accounts payable in compliance with financial policies and procedures
  • Prepare calendars, reports, invoices, summaries and other documents
  • Create, read, analyze, file, retrieve and organize organizational documents, invoices and orders
  • Create and distribute organization-wide hardcopy and electronic correspondence
  • Perform other duties as assigned

Provide assistance to all programs in the administration and execution of the program’s strategic initiatives. Support may include, but is not limited to:

  • Grant application assistance, data analytics and documentation
  • Event management and program compliance

POSITION QUALIFICATIONS

  • Requires an associate degree or other specialized experience
  • A minimum of 5 years of experience in office administration, facility management, event planning, finance, accounting or bookkeeping
  • Proven experience in people management and proficiency in utilization of technology and office systems, software and equipment
  • Have the ability to work with diverse staff, program partners, community leaders and vendors
  • Possess excellent written and verbal communication skills

Bilingual – English (first language) Spanish is a plus for translation, both verbal and written

Apply Online